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University Technology Services

Telecommunications

Teleconferencing Services

Information Box Group

Conference Unit Rental

The conference unit is a physical unit that can be placed in a meeting room or boardroom. To book a conference unit, please submit a PHONEWORKS  order. Please ensure the date and time is included in your booking. Picking up, setting up and returning the unit is the requester responsibility. The cost for rental is $25. Please note, we do not book the rooms for your meeting and we need to ensure that the unit can be used in the room you are booking in.

Dialing In

  • Dial extension 25700 (please DO NOT dial the 1-866 number when dialing into the conference from on campus as you will be charged for this)
  • Enter the Conference ID (will be assigned when the call is booked)
  • Enter the Password followed by the # key (will be assigned when the call is booked)
  • You will be prompted to say your name
  • You are now added to the conference call

Local Off Campus Conferees

  • Dial 905-525-9140 Ext. 25700 (please DO NOT dial the 1-866 number when dialing into the conference from a local number as you will be charged for this)
  • Enter the Conference ID (will be assigned when the call is booked)
  • Enter the Password followed by the # key (will be assigned when the call is booked)
  • You will be prompted to say your name
  • You are now added to the conference call

Long Distance Conferees (Within North America)

  • Dial 1-866-522-5700
  • Enter the Conference ID (will be assigned when the call is booked)
  • Enter the Password followed by the # key (will be assigned when the call is booked)
  • You will be prompted to say your name
  • You are now added to the conference call

*Please note that if you DO NOT wish to incur the long distance costs for these participants, simply have them dial long distance to the local number and they will pay for the charges on their own phone bill.

International Conferees (outside North America)

In order to include International conferees for which you wish to incur the costs, there MUST be at least one participant on campus with the conference option on their telephone set. This on campus participant can stay in the conference or hang up once the International conferees are connected. These International calls will be placed using a PIN number and the charges will be billed to your regular LD bill. Please follow the instructions below:

  • All international participants MUST be added PRIOR to joining the conference
  • Dial 9 + 011 + the country code + city code + number, and after the tri-tons, enter your LD PIN, #
  • Press the CONFERENCE button on your telephone set (or the FLASH button if you are using the conference unit)
  • Repeat this sequence until you have included all of your International conferees ensuring that you press the CONFERENCE button on your telephone set after you have called your final International conferee (or the FLASH button if you are using the conference unit)
  • If you are dialing into the conference from an extension that DOES NOT begin with a “2” – YOU MUST DIAL EXTENSION 25700 to enter the conference system. If you ARE calling from an extension beginning with a “2”, please proceed to the next step.
  • Enter the Conference ID (will be assigned when the call is booked)
  • Enter the Password followed by the # key (will be assigned when the call is booked)
  • You will be prompted to say your name
  • Once you have been added to the conference call, press the CONFERENCE button on your telephone set a final time and this adds all of your International parties to the call
  • The on campus participant who has conferenced in the International parties can now remain in the call or hang up

*Please note that if you DO NOT wish to incur the long distance costs for these participants, simply have them dial long distance to the local number and they will pay for the charges on their own phone bill.